Data Protection Notifications:
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01. Candidates
Individuals being considered for suitable vacancies
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02. Contractor / Temporary / Permanent Placement
Individuals placed into an employment role by PWE Recruitment Group Ltd
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03. Client Contact
Individuals within client organisations
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04. Referees
Individuals whose details are provided by candidates as references
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05. Email / Trade Organisation Contacts
Not required as data about candidate and only incidental
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06. Supplier Contact
Individuals within supplier organisations
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07. Employee
Members of staff employed by PWE recruitment Group Ltd
- Notice: 01
- Data Subject: Candidate
- Context: to be provided to any person whose details are downloaded or stored onto PWE systems as potential candidates for a vacant position.
PWE Recruitment Group Ltd processes your personal data and is a data controller. Our contact details are:
PWE Recruitment Group Ltd32 Blyburgate
Beccles
Suffolk
NR34 9TB
For queries related to this notice please contact: dpo@priviness.eu
As an employment agency we may have received your personal details from you or from a website on which you advertised your interest in possible employment opportunities. This data may include basic contact details, your curriculum vitae, information about your employment history and employment aspirations and the names and contact details of referees. We use this information to match you to suitable vacancies.
Our legal basis for this processing is to enter into a contract with you, as an employment agency and an employment business, to match applicants to positions.
If we were unable to process this data, it might not be possible to provide this service.
We may hold this information for up to two years from the latest update (we may erase earlier), unless you contact us and request we erase it.
We may transfer this data to clients seeking to fill positions within their companies.
We very rarely transfer your data to companies based outside of the UK, but if we do, it is only to countries which have adequate data protection legislation as determined by the UK Government or the European Commission so that your rights are still fully protected.
You have the qualified right to request: access to and port your data, rectification or erasure of the data, restriction of processing, or to object to the processing.
You also have a right to lodge a complaint with the Information Commissioner's Office
- Notice: 02
- Data Subject: Contractor / Temporary / Permanent Placement
- Context: to be provided to individuals when they have accepted a placement
PWE Recruitment Group Ltd processes your personal data and is a data controller. Our contact details are:
PWE Recruitment Group Ltd32 Blyburgate
Beccles
Suffolk
NR34 9TB
For queries related to this notice please contact: dpo@priviness.eu
When we place you with a company either on a contractual basis or as a temporary or permanent employee we process and retain data about you. This may include your employment history and/or curriculum vitae, contact details, references and for contractors – medical checks and payroll data. We use this data to manage and fulfil our contract with you, for payroll and tax purposes.
If we were unable to process this data, it might not be possible to provide these services.
We also, as required, retain your data to meet any obligations under UK employment legislation including health and safety in the workplace.
We pass certain data on to third parties including HMRC, professional providers, the Health and Safety Executive, local authorities and regulatory bodies. We may receive and retain personal data about you from your nominated Referees.
We have a legal obligation to keep financial records related to your employment for current year plus six years (the Finance Act 2008 Schedule 37). We retain this data for up to 21 years to meet our legal obligations for example with regard to the Reporting of Injuries, Diseases and Dangerous Occurrences Regulation.
You have the qualified right to request: access to and port your data, rectification or erasure of the data, restriction of processing or to object to the processing.
You also have a right to lodge a complaint with the Information Commissioner's Office
- Notice: 03
- Data Subject: Client Contact
- Context: Where personal contact details are held about an individual working within a client company
PWE Recruitment Group Ltd processes your personal data and is a data controller. Our contact details are:
PWE Recruitment Group Ltd32 Blyburgate
Beccles
Suffolk
NR34 9TB
For queries related to this notice please contact: dpo@priviness.eu
We hold basic contact details about you such as your email address, name, position and telephone number. We use these details to help manage and fulfil our contract with the company you represent.
Our legal basis for this processing is in our legitimate interest to manage our contract with the company you represent.
We retain this data for up to 21 years to meet our legal obligations for example with regard to the Reporting of Injuries, Diseases and Dangerous Occurrences Regulation.
We do transfer this data to other parties, including candidates.
You have the qualified right to request: access, rectification or erasure of the data, restriction of processing or to object to the processing.
You also have a right to lodge a complaint with the Information Commissioner's Office
- Notice: 04
- Data Subject: Referee
- Context: notification for individuals whose details are provided by candidates as referee
PWE Recruitment Group Ltd processes your personal data and is a data controller. Our contact details are:
PWE Recruitment Group Ltd32 Blyburgate
Beccles
Suffolk
NR34 9TB
For queries related to this notice please contact: dpo@priviness.eu
PWE Recruitment Group Ltd are an employment agency and hold your personal data as this was provided by a candidate for employment as a referee. The data is limited to basic contact details such as name, email, address and telephone number.
Our legal basis for this processing is our legitimate interest in assessing an applicant’s suitability for employment opportunities.
We may retain this data for up to 21 years to meet our obligations under UK employment legislation.
You have the qualified right to request: access, rectification or erasure of the data, restriction of processing, to object to the processing.
You also have a right to lodge a complaint with the Information Commissioner's Office
- Notice: 05
- Data Subject: Email/Trade Organisation Contacts
- Context: notification for individuals whose email address is captured in stored email and possibly on contacts lists
PWE Recruitment Group Ltd processes your personal data and is a data controller. Our contact details are:
PWE Recruitment Group Ltd32 Blyburgate
Beccles
Suffolk
NR34 9TB
For queries related to this notice please contact: dpo@priviness.eu
Your email address is automatically included as part of any email we receive from you and in storing your email we inevitably store your email address and any other personal data included in the email. Our email software may automatically extract your email address and our staff may add your name and possibly phone number, job title and place of employment.
Our legal basis for this processing is our legitimate interest to communicate via email in the normal course of business.
We may hold this information for up to two years since the latest update (we may erase earlier), unless you contact us and request we erase it.
You have the qualified right to request: access, rectification or erasure of the data, restriction of processing, to object to the processing.
You also have a right to lodge a complaint with the Information Commissioner's Office
- Notice: 06
- Data Subject: Supplier Contact
- Context: notification for individuals within supplier organisations
PWE Recruitment Group Ltd processes your personal data and is a data controller. Our contact details are:
PWE Recruitment Group Ltd32 Blyburgate
Beccles
Suffolk
NR34 9TB
For queries related to this notice please contact: dpo@priviness.eu
We hold basic contact details about you such as your email address, name, position and telephone number. We use these details to help manage and fulfil our contract with the company you represent.
Our legal basis for this processing is in our legitimate interest to manage our contract with the company you represent.
We may hold this information for up to two years since the latest update (we may erase earlier), unless you contact us and request we erase it.
We may transfer your email address to other organisations where we believe they have a valid need to communicate directly with you, including for business to business marketing purposes and delivery of service contracts.
You have the qualified right to request: access, rectification or erasure of the data, restriction of processing or to object to the processing.
You also have a right to lodge a complaint with the Information Commissioner's Office
- Notice: 07
- Data Subject: Employee
- Context: notification for members of staff employed by PWE recruitment Group Ltd
PWE Recruitment Group Ltd processes your personal data and is a data controller. Our contact details are:
PWE Recruitment Group Ltd32 Blyburgate
Beccles
Suffolk
NR34 9TB
For queries related to this notice please contact: dpo@priviness.eu
As an employee of PWE Recruitment Group Ltd we process your personal data for the purposes of the performance of the contract of employment, including discharge of obligations laid down by law, management, planning and organisation of work, equality and diversity in the workplace, health and safety at work and for the purposes of the exercise and enjoyment of rights and benefits related to employment and for the termination of the employment relationship.
If we are unable to process this data we will not be able to continue with our employment contract.
We pass certain data on to third parties including HMRC, professional providers, the Health and Safety Executive, local authorities and regulatory bodies. We may receive and retain personal data about you from your nominated Referees.
We have a legal obligation to keep financial records related to your employment for current year plus six years (the Finance Act 2008 Schedule 37). We retain other data for up to 21 years to meet our legal obligations for example with regard to health and safety at work such as the Reporting of Injuries, Diseases and Dangerous Occurrences Regulation.
You have the qualified right to request: access to and port your data, rectification or erasure of the data, restriction of processing, to object to the processing.
You also have a right to lodge a complaint with the Information Commissioner's Office